Services

Vicky Spence Event Management’s services include the following:-

Conference Management

• Assist with developing conference theme
• Assist in development of conference brochures, programs and any other printed material (invitations, menus etc.)
• Procure all conference accessories – e.g. corporate-wear, satchels etc.
• Manage all audio visual requirements
• Coordinate additional social activities to coincide with conference program
• Coordinate partners programs if required

Speakers

• Book speakers and negotiate fees
• Liaise with speakers regarding travel, accommodation, audio-visual requirements
• Coordinate ‘Call for Papers’ from prospective delegates

Exhibition and Sponsorship

• Assist with design, layout of exhibition
• Developing pricing structure for site fees / shell schemes
• Liaise with sub-contractors
• Sell the trade exhibition
• Manage sponsorship requirements
• Assist in development of sponsorship proposals
• Assist in development of publicity campaign

Venue

• Research and recommend venue
• Negotiate favourable rates
• Arrange food and beverage requirements

Special Events

• Assist with planning of agendas / run sheets
• Manage overall staging and audio visual production
• Source and coordinate any entertainment requirements
• Liaise with sub-contractors
• Arrange any pre & post activities/tours etc.
• Book accommodation / travel when required
• Manage VIP and Protocol requirements
• Full management of corporate functions and events

Administration

• Prepare budgets according to client brief
• Provide regular budget updates to clients and final reporting on completion
• Prepare a critical path
• Provide secretariat requirements
• Arrange any licences / insurances / permits etc. as required
• Supervise any external personnel, staff etc.
• Co-ordinate all media requirements